Delegate Ticket Terms & Conditions

 46^th Global Privacy Assembly Conference

Jersey Data Protection Authority

Please read the following terms & conditions of booking before completing your online delegate registration through the Cvent system.

What’s in these terms?

These terms tell you the rules for booking a delegate ticket at the 46^th Global Privacy Assembly Conference in Jersey on 28 October 2024 – 1 November 2024 (the Conference) through our online Cvent registration system (https://eur.cvent.me/ryDxQ) (Registration Platform). The Conference is hosted by the Jersey Data Protection Authority (the Authority).

Booking for the Conference

1. When you have decided to attend the Conference, a delegate registration form must be completed and payment made on the Registration Platform.
2. Delegates’ registrations will be processed in order of receipt.
3. Neither the Authority, nor its agents, can be held responsible for any lost registrations through the Registration Platform (e.g., because of dropped connection, Registration Site crash, or otherwise).
4. An automated confirmation email and payment receipt will be issued via email, as acknowledgement of your delegate place, once payment has cleared (Confirmation Receipt). Confirmation of your place is only confirmed and valid once a Confirmation Receipt has been received.
5. Payment should be made via Credit/Debit Card payment through the Registration Platform or, in certain circumstances and where permitted to do so, via BACS.
6. Admission to any of the Conference sessions without a valid ticket is not permitted.
7. Altered or defaced tickets will become void and the holder will be refused admission.
8. Ticket allocation per person may be restricted to a maximum number and the Authority reserves the right to refuse admission if appropriate.
9. Except in the case of single day tickets, there is the choice to join the Conference in person in Jersey or online. If a virtual attendance only ticket is purchased, this will provide access to all content from all Conference sessions the delegate would have had access to, had they attended in person.
10. Except in the case of single day tickets, all other tickets will have access to recordings of all Conference sessions. Content will be uploaded within five days from the Conference close and can be viewed online until the end of November 2024.

Price variations

11. All tickets should be checked on purchase as once a ticket has been purchased by a delegate, then the cost of that delegate’s ticket cannot change at any future date save for in circumstances set out a clause 13 below.
12. The Authority reserves the right to adjust the Conference’s future published ticket prices, in such an unforeseen situation, where there has been significant cost/price deviation from any key event venue or supplier, in the period from quotation (September 2023) to the actual live event date.
13. Different price tiers exist for delegate tickets. These tiers are relevant to different organisations and whether it is for the open or closed session of the Conference. It is the responsibility of the delegate to select the correct ticket for their organisation. If the incorrect ticket is selected and payment made, then the organisers reserve the right to either cancel the delegate ticket or charge an additional fee, so that that the payment for the correct ticket price is made.

Changes and cancellation

14. All tickets are non-refundable. Only written cancellations will be accepted.
15. If you are unable to attend the Conference in person, then you must notify the organisers in writing (email is acceptable).
16. Except in the case of day tickets, if for any reason a delegate cannot attend the Conference in person, then the booking may be transferred to the Virtual Ticket up to 12pm on 26^th October 2024. After this date, no changes will be permitted. Please note that whilst there will be no administrative charges associated with this change, the difference in ticket price between in-person and virtual tickets will not be refunded.
17. Please check Conference event details, timings, and parking prior to travel as these may be subject to change.
18. The Authority reserves the right to cancel, suspend or change any Conference sessions at short notice. No refund will be given either in full or in part for any changes to the Conference sessions, save for in circumstances set out in clause 20 below.
19. The Authority and its agents, also reserve the right to make changes to the Conference programme due to unavailability of key speakers due to illness or any unforeseen circumstance and to any of the Conference venues. No refund will be given either in full or part for any changes to speakers.
20. The Authority and its agents, reserve the right to cancel the Conference entirely should any key contracted event venue become unavailable due to circumstances outside of our control or should a force majeure situation occur. Whilst every effort will be made to find a replacement venue, if we are unable to find a suitable alternative and need to cancel the Conference in its entirety, you will receive a full refund of registration fees (less a £45 processing fee) save for in the circumstances of a force majeure event where no refund (either in full or part) will be given. The Authority will have no responsibility for any flights or accommodation expenses incurred by delegates.

Flights and Accommodation

21. The Authority has secured preferential rates with Jersey Hotel venues but does not offer or sell any accommodation direct to delegates for the Conference. It makes no warranties about the suitability of any accommodation and is not responsible for any issues relating to any bookings made by delegates with any such venues.
22. Delegates are personally responsible for booking accommodation and contracting directly with their chosen hotel(s).
23. The Authority is not responsible for any inward travel arrangements to Jersey and does not offer, sell, or otherwise arrange for any such travel (i.e., flights, ferry travel or otherwise) for or on behalf of delegates. Delegates are personally responsible for all travel arrangements.

Health and safety

24. For the safety of those attending the Conference, the Authority and/or its agents reserve the right to conduct security searches when they deem it necessary. They also reserve the right to refuse admission if appropriate.
25. Alcohol (save for at catered events and as provided), illegal substances and dangerous items are prohibited from any of the sites used during the Conference. Any items that are found will be confiscated and may be handed to appropriate authorities.
26. Neither the Authority nor its agents will be responsible for any loss or damage of personal property brought to any Conference sessions. Any personal possessions brought by delegates is done so at their own risk.
27. Delegates are not permitted to bring animals to any Conference sessions with the exception of guide/assistance and hearing dogs.
28. All accidents that occur at any Conference event must be reported immediately to a member of Authority staff/their agent.

Photography and videography

29. A photographer and/or videographer may be present at our Conference sessions. Signage will be displayed identifying areas in which photographs or video footage will be collected. If you are not comfortable with your image being taken (see our data protection statement for further information) please tell our Conference staff.
30. Images/recordings or your quotes may be used on promotional materials which will market the Authority and/or the Global Privacy Assembly locally and internationally including, but not limited to:
    1. On Authority websites and social media
    2. On GPA websites and social media
    3. In printed and electronic publications
    4. In the press
31. Save for as above, any images/recordings/quotes taken or any other information you provide will not be used for any other purpose other than as shown above.

Insurance, risk and limitation of liability

32. The Authority and its agents cannot accept responsibility for loss or damage to the property of any delegate, however caused.
33. The delegate must accept full responsibility for any damage caused by them to any Conference event site (fair wear and tear excepted).
34. The Authority and its agents cannot accept responsibility for any losses or consequential losses suffered by any delegate as a result of the cancellation of the Conference (either in whole or in part), for any reason.
35. The delegate undertakes to indemnify the Authority and its agents against all loss, damage or liability arising from the booking.
36. Personal arrangements including travel, accommodation or hospitality relating to the Conference arranged by/for delegates are at the delegate’s own risk. Liability or the cancellation of the Conference or for material changes will be limited to the refund as set forth in clause 20. Our liability to compensate you for any loss or damage, other than in the case of loss or damage other than death or personal injury) is limited to the maximum amount of your ticket purchase.
37. Delegates are requested to make their own arrangements for health and travel insurance. The Conference fee does not include insurance. We strongly recommend that when registering for the Conference and making travel arrangements, a travel and/or equipment insurance policy be taken out to cover any loss, cancellation, medical costs, etc. Refunds will not be offered outside of the terms and conditions above, so delegates should ensure they contact their insurance company to ensure sufficient cover is in place from the time of booking. The Authority takes no responsibility for any delegate failing to insure their travel and attendance to sufficient levels.

Dealing with complaints

38. Most problems can be sorted out straight away if we know about them. If you have a complaint, you must advise the Jersey Data Protection Authority and/or its agents, in writing, with immediate action on info@gpajersey.com.
39. If you wish to follow up your complaint, you must write to the Authority and/or our agents at info@gpajersey.com within 14 days of your return from the Conference. We will then investigate your complaint further.

Force majeure

40. If the Authority is rendered unable either wholly, or in part, to carry out its obligations by reason of a force majeure event, the Authority will give notice and will be released from these obligations, which will no longer be capable of fulfilment. For the purpose of these terms and conditions, a force majeure event is defined as any circumstances beyond the reasonable control of the Authority, including without limitation, acts of God, governmental actions, war or national emergency, riot or civil commotion, fire, explosion, epidemic or similar, strikes, lock outs or other form of industrial action.

General

41. If any of these terms are determined to be illegal, invalid or otherwise unenforceable by reason of the laws of any state or country in which these terms are intended to be effective, then to the extent and within the jurisdiction in which that term is illegal, invalid or unenforceable, it shall be severed and deleted from these terms and the remaining terms shall survive, remain in full force and effect and continue to be binding and enforceable.

Governing law

42. These terms shall be governed by and interpreted in accordance with the laws of the Island of Jersey.